DOCUMENT SCANNING & INDEXING
At Vivid Records Management, we provide secure, compliant, and efficient solutions for organizations that handle sensitive information. Our mission is to simplify the way businesses, healthcare providers, law firms, and government agencies manage, protect, and access their records—whether physical or digital.
With a focus on accuracy, confidentiality, and reliability, Vivid Records Management delivers a full suite of services designed to support the entire document lifecycle—from creation and storage to release and notarization.
Basic
Starting at: $0.10–$0.15 per page
Perfect for small businesses or clients needing simple scanning and basic organization
.
Includes:
• Standard scanning (200–300 DPI)
• Basic indexing (box-level or file-level)
• Standard PDF output
• Secure chain-of-custody handling
• Basic quality checks
• Encrypted digital delivery
• Return or basic storage of original documents
Great For:
• Small offices
• Accounting firms
• Simple archive-to-digital conversion
Standard
Starting at: $0.18–$0.25 per page
Enhanced organization, searchability, and quality for active business records
.
Includes Everything in BASIC, PLUS:
• High-resolution scanning (300–400 DPI)
• Detailed indexing (folder-level + multi-field metadata)
• OCR (searchable PDFs)
• Advanced quality control
• Document preparation (staple removal, sorting, repair)
• Optional cloud archive access
• Retention scheduling + scheduled shredding options
Great For:
• Medium businesses
• Legal offices
• Schools and universities
• Healthcare clinics
Premium
Starting at: $0.30–$0.45 per page
For organizations needing compliance support, complex indexing, and long-term digital management.
Includes Everything in STANDARD, PLUS:
• Full OCR with advanced data extraction
• Custom indexing with multiple metadata layers
• Integration with your document management system (DMS/ECM)
• Audit-ready compliance documentation
• Priority turnaround
• On-site scanning available
• Long-term cloud storage, user controls, and access logs
• Certified secure destruction (with certificate)
• Dedicated project manager
• Custom reporting dashboards
Great For:
• Hospitals and medical centers
• Government agencies
• Large legal departments
• District records offices
• Multi-location enterprises