Document Scanning & Imaging
Indexing & Digital Organization
Records Storage & Information Management
Document Scanning & Imaging
Turn your paper files into high-quality digital records that are easy to search, share, and protect.
Scanning services include:
• High-resolution document scanning
• OCR (Optical Character Recognition) for searchable files
• File naming, indexing, and metadata tagging
• Secure digital transfer or cloud upload
• HIPAA-compliant chain of custody
Perfect for healthcare, legal, HR, government, and financial records.
⸻
Indexing & Digital Organization
We ensure every document is properly labeled and searchable, providing structured digital access across your entire record set.
Indexing includes:
• Metadata creation
• Folder structure design
• Batch naming & classification
• Secure database-ready formatting
This service improves workflow efficiency and reduces retrieval times.
⸻
Records Storage & Information Management
Protect your documents with secure off-site storage designed for long-term preservation and quick retrieval.
Storage options:
• Climate-controlled physical storage
• Barcode tracking & secure chain of custody
• Fast on-demand retrieval
• Secure destruction & shredding
• Digital backup options
Your information stays protected, organized, and accessible when you need it.
Release of Information (ROI) Services
Vivid Records Management specializes in compliant, timely, and accurate Release of Information processing.
We handle the complete ROI workflow so your organization can operate without administrative stress or legal risk.
Our ROI services include:
• Authorization review & verification
• HIPAA & FERPA–compliant processing
• Record retrieval from physical or digital storage
• Redaction of confidential information
• Secure electronic or physical delivery
• Full audit tracking of each request
Notary Services (Traditional, Mobile & Electronic)
Vivid Records Management offers convenient, compliant notarization for individuals and organizations.
Services include:
• Traditional in-office notarization
• Mobile notary (we travel to you)
• Electronic in-person notarization (e-Notary)
• Remote Online Notarization (RON)
We notarize affidavits, medical documents, business forms, legal packets, real estate documents, and more.